Improving Project Governance

A customer uplifting their Project Governance

Scenario

Ad hoc strategy hindering not-for-profit provider

Terry* works for a medium-sized not-for-profit aged care provider; part of the leadership team charged with strategic projects.

As an experienced program manager, Terry was recruited to oversee a major package of work and also to provide project governance capability. The existing practice was ad hoc. While most decisions were meant to be made by the CEO and Board, some projects were being run ‘under the radar’ or as ‘BAU activity’ with minimal oversight.

Terry had previously worked with Core Consulting Group (CCG), and he recalled being impressed by the company’s professionalism and pragmatic approach. It took just a 15-minute discussion with a CCG director for Terry to feel confident that he would receive the guidance and assistance required to have a positive impact on his business.

CCG quickly understood Terry’s concerns, and their knowledge and grasp of the inner-workings of not-for-profit organisations – particularly the aged care sector – only enhanced Terry’s confidence. A capped timing and material (T&M) engagement soon followed.

CCG influence

Introducing project governance

CCG worked with Terry to implement a basic level of project governance. With emphasis on key decision-making, drawing from CCG’s ‘PMO Light’ resources, together they achieved:

  • Five key decision points on all projects, regardless of type or size, including criteria for escalating projects to the board.
  • Monthly leadership team ‘high risk/high value’ projects oversight meetings.
  • An agreed set of reporting KPIs – for scope/quality, time, cost, and stakeholder satisfaction – along with agreed thresholds and a standardised report format.
  • Agreed, consistent terminology.
  • Centralised ‘ideas capture’ and ‘approved projects’ listings.
  • A focus on ‘whole of life’ project costing, not just current financial year.
Outcome

Clarity and efficiency make tangible difference

Terry worked with CCG to focus effort on change and adoption, encouraging the leadership team to support the initiative with the theme ‘if it’s not on the list, it’s not happening’. Terry was pleased with the outcome, and better yet he was happy to see the engagement finished well under the T&M cap.

*Name changed to protect client confidentiality

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